Immaculate Conception Parish Annual Report

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Explanation of Income Categories

​Other Income: Rent, interest, Advent/Lent booklet sales 
Special Collections: All special collections not included in national collections – e.g. school support, maintenance fund, diocesan priest retirement fund 
Fees: Faith formation, books, baptisms, and seminars 
Charity & Justice: Love Fund, My Neighbor, Christmas 2nd collection, disaster relief, alternative gift fair, Ukraine relief, Furniture Project, pregnancy support 
​Special Projects: Fundraisers, Guadalupe torch, Latino food sale 

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Personnel Expenses:

• 3 Friars 
• 12 full time staff: Director of Stewardship, Receptionist, Director of Justice, Peace, and Integrity of Creation, Facilities Manager, Operations Manager, Director of Finance, Latino Pastoral Associate, Director of CGS, CGS Catechist, Youth Minister, Faith Formation Coordinator, Director of Liturgy
• 5 part time staff: Security personnel, Social Media Coordinator, Scheduling Coordinator, Stewardship Coordinator, plus various musicians. 

Assessment Allocations: 

• Offertory based assessments: Cathedraticum sent to diocese ($150,648), Diocesan Priest Retirement ($100,087)
  ​Subsidies: Immaculata School Investment ($88,000), Immaculata tuition assistance ($64,651), Cardinal Gibbons ($17,256) 

Explanation of Expense Categories
Word/Formation: Stewardship and faith formation 
Worship: Music, liturgical seasons, sacraments 
Charity & Justice: Love fund, Durham CAN, Catholic Charities, Durham Congregations in Action, Pregnancy Support Services, Crop Walk, Senior Pharmacy Assist, disaster relief, Urban Ministries, Families Moving Forward, Christmas 2nd collection, Nativity School, Alternative Gift Fair, Congress Latino Organizations, Furniture Project, My Neighbor Ministry, Emily K, Cristo Rey High School, Youth JPIC, Franciscan Action Network, Ukraine relief, etc. ​
Personnel: Wages and benefits for friars and staff 
Office: Supplies, software, bank charges, payroll preparation fees, office equipment lease expense 
Plant: Utilities, repairs, cleaning, maintenance, landscaping, insurance 
Assessment/Subsidies: Cathedraticum, Immaculata school investment, Immaculata tuition assistance, diocesan priest retirement, Cardinal Gibbons subsidy 
​Other: Committees, stewardship, Guadalupe torch, Latino food sale, fundraising expenses 

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Immaculata Catholic School Annual Report

Explanation of Income Categories
Tuition: Tuition collected for the 2021/2022 school year 
Tuition Assistance: Tuition assistance from donations/fundraisers/endowment disbursements applied to 2021/2022 school year 
Fees: Application, registration, and Gibbons shuttle fees 
Gifts: Annual fund, Fall fundraiser, Spring fundraiser (does not include gifts made for a specific restricted purpose or contributions to endowments) 
Miscellaneous: Past-due tuition and fees collected from previous year, E-Rate funds, interest, ESSER funds (American Rescue Plan Act Elementary and Secondary School Emergency Relief Fund) 
Cafeteria: Milk and food sales 
Student Activities: Yearbook, Heritage Celebrations, Box Tops, Student Council, Athletic Fees 
Extended Day: Camps, After Care, Clubs 
​Parent Groups: Home & School Association 

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Explanation of Expense Categories
Education Wage & Benefits: Wages and benefits for instructional staff 
Technology: Computer lab and software 
General Wage & Benefits: Wages and benefits for all staff not included in Education 
Office: Various administrative expenses including association dues, software, FACTS fees, office equipment lease, payroll preparation, and supplies 
Advancement & Development: Advertising, admissions, and development (including fundraising events) 
Plant: Repairs, utilities, cleaning, landscaping, maintenance, insurance 
COVID: COVID related expenses (sanitizing spray, air duct cleaning, masks, shields) 
Cafeteria: Milk and food expense 
Student Activities: Athletics, class activities, class start up, graduation, MS retreat, 8th grade trip, CSW, yearbook, heritage celebrations, student council 
Extended Day: After care, camp, clubs, van expenses 
​Parent Groups: Home & School Association 

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Footnotes:

Charity: 

1. Love fund $126,000 – assisted 48 families (referrals from Catholic Charities - 17, EK Center - 3, North Durham Mutual Aid - 2, Duke Hospice - 2, Nonviolent Durham - 1, and the remainder through the Durham community) with rent, utility expenses, emergency housing, medical expenses, and car repairs.  The following organizations received assistance: CropWalk $6,000, Urban Ministries through Catholic Daughters Souper bowl collection $2,000.  Collections for food cards and gas cards enabled the distribution of $4,700 for grocery and gas assistance. 
2. Disaster Relief funds disbursed (Honduras $1,000, Haiti $4,500, Hurricane Ida $3,000) 
3. ​Christmas second collection (Catholic Charities $5,000, Urban Ministries $5,000) 

​Organizations supported by Immaculate Conception: 

• Catholic Charities $5,000 (in addition to Xmas 2nd collection) 
• Durham Congregations in Action $2,500 
• ​Crop Walk $2,800 (in addition to the Love Fund) 
• Urban Ministries $4,000 (in addition to Xmas 2nd collection and Love Fund collection) 
• ​Durham CAN $10,000 
• PharmAssist $1,000 
• Families Moving Forward $4,000 
• Migrant Center: Casa del Peregino Puebla $3,100
  
• Nativity School $2,000 
• Alternative Gift Fair
  
  • ​La Ceiba diocese in Honduras $4,600
    
  • Families Moving Forward $2,300
    
  • World Relief Durham $1,200
    
  • Eno River Association $1,100
    
  • Reality Ministries $1,000
• Congress of Latino Organizations $1,000 
• NC Council of Churches $1,000 
• Furniture Project (IC ministry) $10,000 
• My Neighbor $14,500 (includes non-parishioner support)
• Cristo Rey $2,000 
• Franciscan Action Network $2,000 
• Ukraine Relief (CRS $8,000, Franciscan Relief fund $8,000, Ukraine relief efforts supported by St. Cyril & Methodius (local) church $4,600, anonymous parishioner gave $10,000 directly to Franciscan Relief fund) – altogether over $31,000 
• Habitat for Humanity $6,000 (includes $5,000 for low-income home repair) 

 

Multi-year justice related: 

1. The Corona Virus fund began in April of 2020.  Through June of 2021 it had collected over $111,000.  These funds were fully disbursed as of June 2022.  We helped 112 households with an average amount of assistance per family of just under $1,000.  Categories of assistance and amount: housing $71,000, utilities $30,000, healthcare related $7,000, Food $2,000. 
2. Solar Panel Project: Parishioners raised over $19,000 to support the solar lease project.  Panels have been installed on the Olive Tree roof.  Connection to the grid is expected very soon. 
3. Affordable Housing: In March of 2021 parishioners donated (some using their 2021 Corona Virus stimulus payments) to an Affordable Housing collaboration with the Durham Community Land Trust intended to assist low-income Land Trust homeowners in the blocks around the parish with deferred maintenance.  In the spring and fall of 2021 two homeowners had their roofs replaced and groups of parishioners replaced the rotting front porches of their homes.  In the fall of 2021 $5,000 was sent to Habit for Humanity to be used for repairs for low-income homeowners in this area.  Approximately $5,000 remains for this collaboration. 

Other: 

1. Latino Food sale raised $9,000 for the parish and $20,000 for the BAA 
2. The parish raised $185,208 or our $276,614 goal set by the diocese for the BAA. 

Capital repair projects ($184,000 for the parish and $285,000 for the school) included: 

• Major re-installation of the fire alarm in the school buildings 
• New cooling tower for the school 
• HVAC in the parish 
  • new church furnace 
  • new duct work in the church 
  • new compressors for the sanctuary 
  • new controls for the church 
• HVAC for atria and school
  • new units for 2 trailers 
  • new unit for art room 
  • new unit for tech room 
• Campus drainage work between fellowship hall and EK and inside the courtyard next to the Olive Tree building – the fellowship hall and Olive Tree building had worsening water intrusion over the years causing the gym flooring to fail and the elevator shaft to collect water. 
• New Olive Tree roof (to enable installation of solar panels) 
• New flooring in Fellowship Hall/Gym