Immaculate Conception Parish Annual Report

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Explanation of Income Categories
Donations: All donations including wedding, funeral, and baptismal
Other Income: Rent, interest, Advent/Lent booklet sales
Special Collections: All special collections not included in national collections – e.g., school support, maintenance fund, diocesan priest retirement fund.
Fees: Faith formation, books, baptisms, and seminars
Charity & Justice: see footnotes.
Special Projects: Guadalupe torch, Latino food sale, insurance reimbursement, Our Lady of Guadalupe, newsletter sponsors

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Personnel Expenses:

• 3 Friars 
• 14 full time staff: Director of Stewardship, CGS Coordinator, Scheduling Coordinator, Director of Justice, Peace, and Integrity of Creation, Faith Formation Administrator, Receptionist, Director of Finance, Director of Youth Ministry, Director of CGS, Latino Pastoral Associate, Stewardship Coordinator, Maintenance Technician, Pastoral Associate for Music and Liturgy, Facilities Manager
  Part-time staff: Security personnel, Social Media Coordinator, JPIC Assistant, Bookkeeper, Youth Ministry Assistant

Assessment Allocations: 

• Offertory based assessments: Cathedraticum sent to diocese ($157,429), Diocesan Priest Retirement ($104,592)
  
• Subsidies: Immaculata School Investment ($88,000), Immaculata tuition assistance ($63,224), Cardinal Gibbons ($19,673)

Explanation of Expense Categories:
Word/Formation: Stewardship and faith formation
Worship: Music, liturgical seasons, sacraments
Charity & Justice: see footnotes.
Personnel: Wages and benefits for friars and staff
Office: Supplies, software, bank charges, payroll preparation fees, office equipment lease expense
Plant: Utilities, repairs, cleaning, maintenance, landscaping, insurance
Assessment/Subsidies: Cathedraticum, Immaculata school investment, Immaculata tuition assistance, diocesan priest retirement, Cardinal Gibbons subsidy
Other: Committees, stewardship, Guadalupe torch, Latino food sale, fundraising expenses
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Immaculata Catholic School Annual Report

Explanation of Income Categories:
Tuition: Tuition collected for the 2022/2023 school year
Tuition Assistance: Tuition assistance from donations/fundraisers/endowment disbursements applied to 2022/2023 school year.
Fees: Application, registration, and Gibbon’s shuttle fees
Gifts: Annual fund, Fall fundraiser, Spring fundraiser, book fair (does not include gifts made for a specific restricted purpose or contributions to endowments)

Miscellaneous: Past-due tuition and fees collected from previous year, E-Rate funds, interest, ESSER funds 21/22 only (American Rescue Plan Act Elementary and Secondary School Emergency Relief Fund) 
Cafeteria: Milk and food sales
Student Activities: Heritage Celebrations, 8th Grade trip, Drama, Choir/Band, Space U, Student Council, Athletic Fees
Extended Day: Camps, After Care, Clubs
Parent Groups: Home & School Association

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Explanation of Expense Categories:
Education Wage & Benefits: Wages and benefits for instructional staff
Technology: Computer lab and software
General Wage & Benefits: Wages and benefits for all staff not included in Education
Office: Various administrative expenses including association dues, accreditation, diocesan assessment, software, FACTS fees, office equipment lease, payroll preparation, and supplies

Advancement & Development: Advertising, admissions, and development (including fundraising events)
Plant: Repairs, utilities, cleaning, landscaping, maintenance, insurance
COVID: COVID related expenses 
Cafeteria: Milk and food expense
Student Activities: Athletics, class activities, class start up, graduation, MS retreat, 8th grade trip, Kings Dominion, yearbook, heritage celebrations, drama, Space U, student council, field trips.
Extended Day: After care, camp, clubs, van expenses
Parent Groups: Home & School Association

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Footnotes:

Amounts are rounded to the nearest $1,000.
Charity and Justice:

1. Love Fund: $119,000 was distributed.  Referrals from Catholic Charities, EK Center, Durham Crisis Center, Families Moving Forward, Furniture Project, Tar Heel Oxford House, St Vincent de Paul society at St. Francis of Assisi.  A total of 64 families were assisted with rent, utility expenses, emergency housing, and medical expenses.  The following organizations received assistance: Catholic Daughters for Urban Ministries $1,000, Crop Walk $3,000, and Urban Ministries $2,000.  Collections for grocery and gas cards enabled the distribution of cards totaling $6,000.
2. Disaster Relief: $8,000 Earthquake (Syria and Turkey)
3. Organizations receiving funds from Immaculate Conception:

• Catholic Charities $5,000 
• Catholic Relief Services $2,000 
• LA 72 Migrant Center ** $5,000 
• DCIA $3,000 
• Pregnancy Support Services $4,000 
• CROP WALK    * $2,000 
• Durham CAN $10,000 
• PHARMAssist $1,000 
• Urban Ministries * $4,000 
• Families Moving Forward ** $4,000 
• El Futuro ** $2,000 
• Nativity School $2,000 
• Durham Public School Foundation - Whole Schools Campaign $2,000 
• Congress of Latino Organizations $1,000 
• NC Council of Churches $1,000 
• Furniture Project $9,000 
• Emily K Center $2,000 
• Cristo Rey High School $2,000 
• Franciscan Action Network $2,000 
• Alternative Gift Fair $17,000 

     * In addition to funds collected from the Love Fund
     ** In addition to funds collected through the Alternative Gift Fair
4. Organizations supported through the Alternative Gift Fair:

• El Futuro $2,000
• Families Moving Forward $3,000
• Urban Ministries $2,000
• Eco-Bolivia project $4,000
• La 72 Franciscan Migrant Center $4,000
• Furniture Project $2,000

5. Multi-year efforts:

• Solar Panels were installed in October of 2022.  Down payment for the lease was $11,000.
• My Neighbor Ministries – from prior year donations - $11,000.
• Affordable Housing – from prior year donations - $5,000 Habitat for Humanity repair program for repairs to homes in this part of Durham.   Durham Community Land Trust, the original partner, was unable to identify additional homeowners in this neighborhood interested in participating.

6. Tuition assistance from Immaculate Conception enables 23 students to attend Immaculata with some financial aid.

Other:

1. Latino Food Sale raises money for the BAA and the parish.  Of the funds raised through the food sale $16,000 stayed in the parish.
2. The parish raised $198,421 of our $216,072 goal set by the diocese for the BAA.  The Latino Food Sale raised $34,158 towards the BAA.

Facilities Repair Expenses:
The approximate spending for repairs and capital repairs was $130,000 for the parish and $400,000 for the school.  

Capital repairs:

1. Initial phases of roof replacement for church
2. HVAC for school:

• Replace boiler for old part of the school.
  
• Replace half of the heat pump units in the old part of the school.

     3.  Replace HVAC unit for San Damiano trailer.